Overview
Executive/Personal Assistant to CEO Jobs in Philadelphia, PA at Pocketbook Agency
Title: Executive/Personal Assistant to CEO
Company: Pocketbook Agency
Location: Philadelphia, PA
JRN#2065
A dynamic and mission-driven CEO based in Fort Washington, PA, is seeking a highly organized and proactive Executive/Personal Assistant to provide seamless support across both business and personal matters. This is a unique opportunity for a resourceful professional who thrives in a fast-paced environment, enjoys wearing multiple hats, and can anticipate needs before they arise. The ideal candidate will be a true right hand with a 24/7 mentality, keeping the CEO’s professional life running smoothly while also managing select personal tasks.
Responsibilities:
- Manage complex calendars, scheduling, and meeting coordination
- Organize travel arrangements, including flights, accommodations, and detailed itineraries
- Prepare meeting materials, presentations, and handle confidential correspondence
- Act as a liaison between the CEO and internal/external stakeholders
- Collaborate closely with Personal Assistant and cross-functional team members
- Assist with inbox and communication management
- Oversee personal appointments, reservations, etc.
- Run errands and manage personal shopping or gift sourcing
- Coordinate family or personal travel logistics
- Assist with event planning (both corporate and personal)
- Handle special projects as needed, both professional and personal in nature
Requirements:
- Prior experience in a similar role
- Exceptional organizational skills with a proactive, solution-oriented mindset
- Strong written and verbal communication skills
- Ability to manage sensitive information with discretion and confidentiality
- Tech-savvy
- Comfortable working out of their home, with weekend availability required
- Ability to multitask and adapt in a fast-paced, ever-changing environment
- Strong attention to detail and ability to anticipate needs without constant direction
- Comfortable working with school-aged children
Schedule: This is a full-time role that will require work outside of regular business hours
Compensation: Up to $120K based on experience, healthcare stipend, PTO, bonus
Location: Fort Washington, PA
