Executive Administrative Assistant Jobs in Boston, MA at Integration International Inc.

Title: Executive Administrative Assistant

Company: Integration International Inc.

Location: Boston, MA

Job Title: Executive Assistant

Location: Cambridge, MA 02138

Duration: 2 months (potential to extend, not guaranteed)

Pay Rate: $35–$40/hr. on W2, no benefits

Schedule: Monday–Friday, 9:00–5:00 or 10:00–6:00 (flexibility available)

Location: 100% onsite

Job Description:

Provides wide range of complex office and administrative support to a senior manager or executive. Requires excellent communication and interpersonal skills.
Serves as principal contact and source of information for customers of the department, including faculty, students, staff and external customers. Develops, implements and administers office procedures, policies and operations.
May monitor budget including tracking expenditures and preparing reports. May maintain personnel records.
Reviews, routes, answers and monitors follow up actions on correspondence. Provides wide ranging support including keyboarding, composing and editing letters, memoranda, reports, lecture course materials, presentations, cases.
Uses multiple common office applications including word processing, database management, spreadsheets, graphics and presentation software, electronic calendar, email. Uses Internet, may include basic website maintenance.
Manages complex calendars, arranges for meetings, appointments and travel arrangements.
May attend meetings with executive to provide logistical support, take detailed notes, and track needed follow up items. Requires ability to rapidly learn University and departmental policies and procedures.

Education: College graduate required

Core Responsibilities

Manage a highly complex and frequently changing calendar; accurately schedule, reschedule, and juggle shifting priorities
Anticipate scheduling conflicts and proactively flag potential issues due to overbooking
Support a Dean who moves quickly and expects rapid, accurate responses
Attend recurring team meetings and capture Dean’s notes, following up on action items as directed
Prepare weekly agendas, collect agenda topics, and occasionally draft responses with provided direction
Track and gather information for upcoming meetings, appearances, ceremonies, and events
Support peak seasonal demands, including award ceremonies, dinners, and events
Maintain efficient and organized document management
Prepare a small volume of monthly expense reports (approx. 6/month) across faculty and dean-related accounts
*Concur experience preferred, but not required

Work Environment

Position is seated just outside the Dean’s office, across from the Chief of Staff
Requires a polished, professional demeanor and strong executive acumen
Chief of Staff will assist with prioritization and guidance

Ideal Candidate Profile

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