Overview
Administrative Assistant Jobs in London, Ontario, Canada at TerraCorp Management
Title: Administrative Assistant
Company: TerraCorp Management
Location: London, Ontario, Canada
WHO WE ARE:
Auburn Group has enjoyed success in the real estate industry for over 60 years. Our multifaceted company is known throughout southwestern Ontario for Auburn Developments a successful real estate development company, Auburn Homes for one and two-story condos, TerraCorp Management for residential and commercial property management, and Stonerise Construction for developing and building high-rises.
As we continue to grow and find success in building and managing communities, we continue to build our talented and committed team. Together, we work hard, we laugh, and we celebrate our success. We are currently looking to fill the position of contract Administrative Assistant to work within our London, Ontario head office.
Role Status
Type: full-time, contract – covering maternity leave for 18 months
Location: London, ON
Department: Maintenance
Reports To: Maintenance Manager
Status: This is a replacement position due to a recent vacancy.
ABOUT THE ROLE
TerraCorp Management, located in London, Ontario, is looking for an Administrative Assistant -(Contract) for our Maintenance Team to provide administrative support to the maintenance department by managing work orders, scheduling, inventory, and documentation.
As Administrative Assistant (Contract) – Maintenance you will:
- Provide administrative support to the Maintenance Manager, Maintenance Supervisor, Capital Projects/Maintenance Coordinator, and other department staff
- PO creation/input/change orders from Maintenance and Capex
- Expense tracking for Capex projects and invoice reconciliation
- Pest control scheduling and data input/reconciliation
- Collection and input of data and submission of reports
- Appliance tracking
- RM lighting and supply ordering (alternating monthly)
- Liaise with offsite staff
- Preparation of various correspondence
- Photocopy, fax, scan documents
- Other duties as assigned
WHAT YOU'LL NEED TO SUCCEED
- Post Secondary education in business administration, or other related studies
- Minimum 2 years of administrative support experience
- Experience in real estate development industry preferred, but not required
- Experience working with a maintenance department preferred
- Proficiency in MS Word, MS Excel, MS Teams and MS Outlook a must
- Strong organizational and problem-solving skills and the ability to prioritize and manage high volumes of work
- Knowledge of operating standard office equipment
- Excellent communication skills – written and verbal
- Good research skills and attention to detail
- Comfortable working independently and able to make decisions with little or no supervision
- Professional, calm demeanor with excellent customer service skills
- Enthusiastic and team oriented
WHY YOU’LL LOVE US:
At TerraCorp, you’ll be part of a team driven by a shared mission, to enrich the lives we touch and communities we help create by doing things the right way.
Salary range for this position is $40,000 – $45,000 per year. We offer the following benefits:
- Perks That Matter: Employee Assistance Program, a company provided cell phone or monthly credit, access to company vehicles or paid mileage, meaningful in-person gatherings.
- A Workplace Designed for You: Enjoy beautiful office spaces, a large kitchen, a social room, and a supportive team of peers and leaders who want you to succeed.
- Company Events: Connect, celebrate, and have fun with your peers throughout the year.
- A Great Team: Collaborate with genuinely kind, loyal, and talented people who love what they do and enjoy doing it together.
- Free On-Site Parking: Work downtown London without having the added expenses of paying for parking.
EQUAL OPPORTUNITY & ACCOMMODATION
Auburn Group is committed to employment equity and fostering a diverse and inclusive workplace. Accommodation is available for applicants with disabilities throughout the recruitment process. Please advise Human Resources if accommodation is required.
Work Authorization
Applicants must be legally authorized to work in Canada at the time of hire.
Use of Technology in Recruitment
Auburn Group may use technology-assisted tools at various stages of the recruitment process to support fair and efficient candidate screening. These tools, if used, do not replace human decision-making.
APPLY ONLINE
If this sounds like a role where you would thrive, we would love to hear from you. Please submit your resume through the online application process. We thank all applicants for their interest; however, only those selected for an interview will be contacted.
