Overview
Site Administrator Jobs in Medicine Hat, Alberta, Canada at NES Fircroft
Title: Site Administrator
Company: NES Fircroft
Location: Medicine Hat, Alberta, Canada
Site Administrator
Position Overview
A Site Administrator is required to support field operations. This is a site‑based role focused on administrative coordination, HSE support, workforce tracking, and general site services.
Assignment Details
- Schedule: Monday–Friday, 40 hours/week
- Contract Length: 6 Months
Responsibilities:
- Assist printing off Job Plan Packages for Binders.
- Completing Job plan Binders after reviewing and completed by management.
- Data entry into Maximo.
- Daily support to all TA group personnel with data entry and admin as needed.
- Ordering stationery/consumables for TA group.
- Organizing Job packs according to areas and WO#’s alphabetically.
- Send in any IT requests required.
- Host all team meetings online, assisted by meeting creator.
- Onboarding and orientation tracking and compliance for all staff and contractors
- Badge creation and tracking for all contractors
- Timesheet validation.
- Collection of Timesheets and circulation for signature.
- Schedule tracking for all contractors and staff
- Coordination of hot shots and deliveries.
- Manage TA gifts and swag.
- Validation of burn rate against actual headcount.
- Tracking of all consumables and providing lists for reorder on a weekly basis.
- Be the single point of contact for all IT and hardware requirements.
- Be a scribe for designated meetings.
- Responsible for ordering and fill meals as required.
Qualifications:
- High school diploma or higher education
- Have relevant experience in an admin role
- Experience in the oil and gas industry will be an asset.
- Working knowledge of MS office
- Familiarity with Maximo is considered an asset.
- Strong communication and interpersonal skills, with the ability to work collaboratively across teams and vendors.
- High attention to detail and analytical thinking.
- Cleared criminal history (background) and satisfactory reference checks
