Overview
Senior Facilities Administration (Office Admin Support) Jobs in Greater Dublin at Sensori
Title: Senior Facilities Administration (Office Admin Support)
Company: Sensori
Location: Greater Dublin
Fixed Term Contract (Maternity Cover):
This is an exciting opportunity to join the Operations support team in Sensori on a 12-15 month fixed term contract.
Role Description:
To assist with the daily operations of the business whilst providing support and assistance to Field Engineers, FM Account Managers & Office teams.
Key Accountabilities:
- Responsible for Timesheet Management and reconciliation of Engineer hours for job costing before passing to payroll
- Responsible for weekly costing of Project/Tender works and client specific weekly costing for upload to financial system
- Assist with/cover the daily costing and reconciliation of Engineer Daywork hours for upload to financial system as required
- Liaising with FM Engineers on various queries and providing the necessary follow-up and support to resolve.
- Inter-co monthly quote
- Monthly review and update of Department Guidelines
- Assist with/cover with Dispatch of Job Ticket No's to FM Engineers
- Any other duties determined appropriate by the Company
Critical Competencies:
- Excellent Communication Skills
- Ability to source and reconcile information from multiple sources
- Flexible and willing to work in a constantly changing environment as the Company grows
- Capable of prioritising tasks and the ability to manage multiple tasks simultaneously
- Self-motivated with ability to work on own initiative or as part of a team
- Highly organised with the ability to meet strict deadlines
- Conscientious with a strong attention to detail
- Approachable with a pleasant disposition
Experience, Knowledge and Qualifications:
- Leaving Certificate
- 5+ years experience in an administration role
- Proficient IT skills and working knowledge /use of Microsoft Office (Word, Excel etc)
