Overview
Office Administrator, APS – AfMEI(89902) Jobs in Mumbai, Maharashtra, India at LyondellBasell
Title: Office Administrator, APS – AfMEI(89902)
Company: LyondellBasell
Location: Mumbai, Maharashtra, India
Basic Function
Provide admin support to APS team in India; coordinate import/export activities; record keeping for APS AFMEI. Support MD in overseeing compliance, KPI metrics
Admin function
- APS Mumbai office administration, hotel/air ticket booking and travel management for APS Mumbai employees and LYB APS visitors
- Work closely with other Mumbai admin personnel on staff activities, annual dinner, and Mumbai office admin activities
- Record keeping: proper management of all legal and compliance requirements related to APS commercial activities
- Support MD in organizing town halls, internal meetings, external correspondence, etc.
- At all times, maintain a level of professionalism that protects the Company and its interests, especially in the handling of confidential information or communications with key people
- Co-ordination with Regional and Global marketing communications team for social and other media related articles, posts etc.
Sales function
- Perform various documentation, database maintenance and presentations for reporting to management, regional conferences and customer meetings.
- Serve as the primary support personnel to AFMEI commercial teams to ensure daily operation to run smoothly.
- Coordinate and provide logistics support for business / customers conferences. These include preparing invitation letters, travel, accommodation and catering arrangements.
- Effectively manage all Distributors/Reseller agreements and ensure timely compliance, reporting
Marketing function
- Act as backup for marketing specialist in SAP pricing uploads and floor price checks
- Support Marketing Managers in external business communications
- Supporting Marketing Managers to arrange Technical Webinars, Seminars and other corporate events
Import/Export function
- Support Marketing Managers in allocation, forecasting, reporting and order management of imported materials
- Work with site logistics, S&OP and supply chain teams on export order management from the three APS sites in India
- Monthly reporting of import/export performance vs metrics, work with supply chain team to monitor freight and distribution costs, etc.
Person Specification
Education: Diploma / Bachelor in business studies or related discipline
Work Experience: 5 years working experience preferably with multinational companies
Critical Competencies
- Drives Results: Consistently achieving results, even under tough circumstances.
- Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
- Instills Trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
- Courage: Stepping up to address difficult issues, saying what needs to be said.
- Customer Focus: Building strong customer relationships and delivering customer-centric solutions.
- Communicates Effectively: Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences.
Functional Competencies
Presentation and Communication Skills : Presents information in a simple way, clearly communicating the key messages and engages the audience. Communicates openly and clearly. Simplifies complex issues where possible and share information freely
Product and Technical Knowledge : Looks for opportunities to continuously learn about LYB products and services to be able to clearly articulate these in a strong value proposition for the customer.
Languages
English, Hindi
