Executive Assistant, Operations

Overview

Executive Assistant, Operations Jobs in United States at Sundayy

Title: Executive Assistant, Operations

Company: Sundayy

Location: United States

About The Company

Crain Communications is a distinguished leader in the business news and information industry, boasting a diverse portfolio of 24 influential media brands that serve professionals across various sectors. Our brands include renowned titles such as Ad Age, Automotive News, Pensions & Investments, Modern Healthcare, Staffing Industry Analysts, and Crain's regional business publications. With a legacy spanning over a century, Crain Communications is committed to delivering in-depth sector expertise, journalistic integrity, and trusted insights that empower business leaders worldwide. Our mission is to provide essential data, analysis, and news that facilitate industry-shaping decisions and foster informed growth within the industries we serve. We pride ourselves on fostering a dynamic, innovative, and inclusive environment where talented professionals can thrive and contribute to our ongoing success.

About The Role

We are seeking a highly proactive and detail-oriented Executive Operations Assistant to support the Senior Leadership Team (SLT) at Crain Communications, including the Chief Operating Officer and other senior executives. This pivotal role requires a candidate with strong ownership capabilities, sound judgment, and the ability to anticipate the needs of executive leadership in a fast-paced, high-visibility environment. Unlike traditional task-based administrative roles, this position demands real-time decision-making, a commanding executive presence, and the ability to operate as a trusted extension of leadership. The ideal candidate will be highly self-directed, maintain composure under pressure, and adeptly navigate evolving priorities and dynamic executive interactions. This role offers an exciting opportunity to contribute directly to the efficiency and effectiveness of our top leadership, ensuring seamless operations and strategic support across multiple functions.

Qualifications

• Minimum of 5+ years supporting senior executives or C-suite leaders in fast-paced, high-visibility environments.
• Exceptional organizational and time management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills.
• Strong interpersonal skills and the ability to build professional relationships with stakeholders at all levels.
• High attention to detail with the capability to manage multiple priorities simultaneously.
• Proficiency in calendar management, meeting coordination, and logistical planning.
• Experience with travel arrangements, expense reporting, and vendor coordination.
• Demonstrated problem-solving skills and the ability to exercise sound judgment independently.
• Self-motivated and proactive, with a strong sense of ownership and accountability.
• Comfortable working in a dynamic environment with shifting priorities and deadlines.

Responsibilities

• Manage complex and dynamic calendars for multiple members of the SLT, proactively resolving conflicts and scheduling challenges.
• Coordinate internal and external meetings, including logistics, materials preparation, and ensuring all arrangements are handled in advance.
• Maintain awareness of leadership priorities, adjusting schedules and commitments in real time as needed.
• Support cross-functional collaboration across editorial, commercial, and corporate teams to facilitate seamless communication and coordination.
• Own the end-to-end execution of executive meetings, including room setup, preparing agendas, and managing logistics.
• Proactively manage guest experiences from arrival through departure, ensuring professionalism and seamless interactions.
• Track guest arrivals, greet and escort visitors, and develop a comprehensive understanding of executive preferences to anticipate needs.
• Serve as the first line of support for in-office operational issues, troubleshooting independently and escalating when necessary.
• Assess situations quickly, gather relevant information, and take decisive action to resolve issues in real time.
• Exercise sound judgment in ambiguous or high-pressure situations impacting executive operations.
• Support office presence and operations by maintaining strong relationships with executives and key stakeholders.
• Assist with administrative and financial tasks, including purchase orders, invoice processing, vendor communication, and expense reports.
• Coordinate logistics for internal events, leadership meetings, and other special projects as required.

Benefits

• Competitive salary range of $85,000 to $100,000, commensurate with experience and qualifications.
• Comprehensive benefits package including retirement plan contributions.
• Performance-based bonus opportunities.
• Opportunities for professional development and career growth within a leading media organization.
• Collaborative and inclusive work environment supporting work-life balance.
• Flexible work arrangements, including hybrid and remote options where applicable.

Equal Opportunity

Crain Communications is an equal opportunity employer committed to fostering an inclusive environment for all employees and applicants. We do not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic under applicable law. We value diversity and are dedicated to providing equal employment opportunities to create a workplace where everyone can succeed and grow.