Overview
Executive Administrative Assistant Jobs in Chicago, IL at COGENT Infotech
Title: Executive Administrative Assistant
Company: COGENT Infotech
Location: Chicago, IL
About Cogent Infotech
At Cogent Infotech, we believe in creating opportunities that empower individuals and transform organizations. With over 21 years of excellence in consulting and talent solutions, we pride ourselves on building inclusive workplaces and driving innovation in everything we do. Our diverse teams bring unique perspectives to help deliver cutting-edge solutions to global clients across both public and private sectors.
Job Title: Executive Administrative Assistant
Location: Chicago, IL
Onsite Role
Position Summary
- Provides high-level, confidential administrative support to executive leadership within a City agency, ensuring efficient daily operations of the executive office.
- Manages complex calendars, schedules appointments, and coordinates meetings, including logistics and room arrangements.
- Screens calls and visitors, exercising sound judgment in directing inquiries and communications.
- Oversees and supports administrative staff, implements office procedures to enhance workflow, and prepares briefings and materials for executive decision-making.
Duties include one or more of the following
- Relieves the executive of clerical and administrative type functions including overseeing the work of other administrative office support staff in the executive office;
- Provides organizational support by implementing administrative work procedures to ensure office of the Managing Deputy Commissioner/ Deputy runs smoothly and efficiently;
- Screens visitors and telephone calls; takes messages and uses judgment in forwarding calls to appropriate personnel for response and resolution;
- Maintains the Managing Deputy Commissioner’s / Deputy’s calendar and schedules appointments;
- Schedules meeting rooms and manages meeting arrangements and logistics;
- Briefs and prepares Managing Deputy Commissioner/Commissioner
Cogent Infotech is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment where everyone feels welcome and valued. We encourage applications from individuals of all backgrounds, identities, abilities, and experiences. If you’re excited about this role but don’t meet every requirement, we still encourage you to apply
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