Overview
Data Capture Clerk Jobs in Matsapha, Manzini Region, Eswatini at AB InBev Africa
Title: Data Capture Clerk
Company: AB InBev Africa
Location: Matsapha, Manzini Region, Eswatini
Dreaming big is in our DNA. It’s who we are as a company. It’s our culture. It’s our heritage. And more than ever, it’s our future. A future where we’re always looking forward. Always serving up new ways to meet life’s moments. A future where we keep dreaming bigger. We look for people with passion, talent, and curiosity, and provide them with the teammates, resources and opportunities to unleash their full potential. The power we create together – when we combine your strengths with ours – is unstoppable. Are you ready to join a team that dreams as big as you do?
The Key Purpose of this role is to ensure accurate and timely capturing, reconciliation, and reporting of all delivery, returns, and cash transactions within the distribution process. The role supports operational efficiency, financial accuracy, and effective customer account management.
Key Roles And Responsibilities
- Day Shift Responsibilities
- Print and batch invoices according to delivery trip sheets.
- Prepare and print cash specifications for each load to facilitate accurate cash collection recording by drivers.
- Dispatch delivery loads in the system in coordination with warehouse and security teams.
- Record and report reasons for full product returns from customers to Operations and Distribution. Monitor and report deliveries completed after 17:30 based on trip sheet information.
- Print and reconcile invoice registers against returned invoices, identifying and reporting any missing documents.
- Reconcile clearing warehouse transactions and driver settlements.
- Record and report driver-related stock and cash shortages.
- Process cancellation of authorised invoices for the Cash Office.
- Maintain proper filing of delivery dockets and cash specifications.
- Night Shift Responsibilities
- Capture returned stock and empty containers from delivery dockets into the system.
- Capture and process credit notes based on invoice returns to update customer accounts accurately.
- Print credit notes and attach them to corresponding invoices for audit and tracking purposes.
- Generate credit notes for damaged stock as per collection sheets to support driver collections.
- Perform cash posting in the system to clear customer accounts using verified cash specifications signed by drivers and cashiers.
- Identify and report driver cash shortages.
- Communicate daily damage quantities (by brand and pack size) to the warehouse via email. 3. Month-End Procedures
- Print daily and month-end system reports.
- Perform month-end reporting for inventory and accounts receivable.
- Close the accounting period in the system to enable transition into a new financial period.
- Ensure all transactions are accurately captured and reconciled before period closure.
Key Attributes and Competencies
- Strong attention to detail and high level of accuracy.
- Office-based with frequent interaction with warehouse, drivers, and finance teams.
- May require extended hours during peak periods and month-end
- Good numerical and reconciliation skills.
- Ability to work under pressure and meet deadlines.
- Integrity and accountability in handling financial data.
- Shift-based role (Day and Night shifts).
Minimum Requirements
- Ideally O Level or equivalent.
- Certificate in Accounting
- Strong organizational and filing skills.
- Good communication and reporting abilities.
- Proficiency in Microsoft Office (especially Excel).
- Ability to use electronic equipment. E.gSYSPRO.IBIS
Additional Information
- Band XI
AB InBev is an equal opportunity employer, and all appointments will be made in line with AB InBev employment equity plan and talent requirements. The advert has minimum requirements listed. Management reserves the right to use additional/ relevant information as criteria for short listing.
