Overview
Administrative Assistant Jobs in Santa Clara, CA at Robert Half
Title: Administrative Assistant
Company: Robert Half
Location: Santa Clara, CA
We are looking for an Administrative Assistant to join our team on a contract basis in Santa Clara, California. In this role, you will provide vital support to the Human Resources department, ensuring smooth operations and exceptional service. This position offers an exciting opportunity to contribute to a dynamic and collaborative work environment.
Responsibilities:
• Deliver high-quality customer service by responding promptly to inquiries and requests.
• Manage service desk operations, including call logging and inquiry tracking.
• Assist visitors, handle HR-related documentation, and support onboarding procedures.
• Verify the completion of required employment paperwork, including I-9 and W-4 forms.
• Provide administrative support to the VP of Human Resources and HR leadership team, including calendar management and travel coordination.
• Prepare reports, presentations, and communications for departmental use.
• Maintain personnel records and ensure adherence to retention policies.
• Oversee office management tasks, including facilities coordination and supply inventory.
• Support HR projects and initiatives, identifying areas for process improvement.
• Supervise student assistants and ensure adequate staffing for service desk operations.
• Proven experience in administrative support roles, preferably within HR or a related field.
• Strong customer service skills with the ability to communicate effectively.
• Proficiency in HRIS systems such as Workday or PeopleSoft.
• Excellent organizational abilities, including calendar management and document preparation.
• Familiarity with onboarding processes and handling personnel records.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency in Microsoft Office Suite and other relevant software.
• Commitment to maintaining confidentiality and professionalism in all tasks.
TalentMatch®
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity – whenever you choose – even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.
