Overview
Administrative Assistant Jobs in Hong Kong, Hong Kong SAR at Gobi Partners
Title: Administrative Assistant
Company: Gobi Partners
Location: Hong Kong, Hong Kong SAR
About the Role
We are looking for a proactive, detail-oriented Administrative Assistant to join our Hong Kong office to support our administrative, treasury and day-to-day operations. This is an excellent opportunity for someone who loves organizing, communicating, and keeping a fast-moving team running smoothly at a dynamic venture capital firm.
Responsibilities
- HR support
- Coordinate interview scheduling, candidate communication, and onboarding/offboarding checklists
- Maintain employee records and help track leave, training, and compliance documentation
- Assist with HR initiatives such as engagement surveys, policy updates, and events
- Treasury and finance support
- Prepare payment requests, collect approvals, and help reconcile expenses
- Maintain vendor records, update banking details, and track invoice status
- Assist with petty cash, reimbursements, and weekly/monthly reporting
- Operations support
- Manage calendars, meetings, agendas, and follow-ups for the Ops leadership
- Draft internal communications, presentations, and SOPs
- Coordinate office logistics, procurement, travel, and visitor management
- Maintain accurate files, trackers, and dashboards
Requirements
- 1-2 years of administrative experience
- Strong organizational skills with attention to detail and follow-through
- Clear written and verbal communication; able to handle sensitive information with discretion
- Comfortable with numbers and basic financial paperwork
- Proficiency with Google Workspace and Microsoft office (in particular Excel)
- A proactive mindset, willingness to learn, and a service-oriented attitude
What We Offer
- A front-row seat to how a modern operations function runs at Asia’s largest venture capital firm
- Learning and mentorship from an experienced operations team
- Clear growth paths into HR, Finance Operations, or Office/Project Management
- Competitive compensation and benefits
How to Apply
Please apply via LinkedIn with your CV/resume and a brief note on your earliest start date.
Equal Opportunity
We’re an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.
